Finance and Office Administrator (Remote)

Association of Film Commissioners International

Do you have an affinity with the Film industry? Do you understand what a Film Commission does? Have you worked in a 501c3 Non-profit membership organization before? The Association of Film Commissioners International is looking for a superstar to come with us on our new journey. 

Duties and Responsibilities:

• Accounts Receivable and Membership Support:
  
• Prepare and send estimates and/or invoices for new memberships, existing memberships, AFCI University enrollments, and event registrations.
  
• Process payments (credit card, check, etc.) and maintain accurate records in QuickBooks.
  
• Generate and distribute invoice and receipt copies to members upon request.
  
• Assist with sending membership certificates.
  
• Address low-level membership issues related to documents, payments, and updates.
  
• Follow up on debts and ensure members have filled out all of their forms as required
  
• Provide exceptional service to existing and new members through daily email and phone correspondence.
  
• Guide new members through the onboarding process, ensuring accurate data entry and timely document collection.
  
• Data Management:
  
• Ensure consistency and accuracy across Salesforce, QuickBooks, and Mailchimp platforms.
  
• Collaborate with the team to maintain a clean and organized member database.
  

Additional Duties:

• Follow up on overdue accounts via phone and email.
  
• Assist with contractors' document gathering as needed.
  
• Participate in cross-functional projects and support team initiatives.
  
• And other duties as assigned.
  
• Opportunities to assist with:
  
• Event Coordination
  
• Studio outreach
  
• Research on new members
  
• Event management
  

Qualifications:

• Bachelor's degree in a relevant field
  
• Minimum 2 years of related experience in accounting or administrative support.
  
• Ability to work Monday to Friday PST hours
  
• Part-time (approximately 20-30 hours per week depending on priorities)
  
• Ideally reside in Los Angeles
  

Skills:

• Strong organizational and time management skills.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Google Suite and accounting software (QuickBooks preferred).
  
• Proficiency in SalesForce
  
• Knowledge of project management software (Asana preferred).
  
• Ability to work independently and as part of a team.
  
• Detail-oriented with a keen eye for accuracy.
  
• Passion for building positive relationships and providing exceptional service.
  
• High degree of accuracy
  
• Great attention to detail
  
• Strong customer service skills
  

Compensation:

Part-Time 25-30 hours a week.

Hourly rate dependent on experience and technical skills ($22 to $26 per hour).

6 Month Contract with potential to go full-time permanent