Full-time Personal Assistant

Edward Tyler Nahem Fine Art

Responsibilities include, but not limited to:

Serving as gatekeeper for extremely busy gallery owner 

Maintaining the owner’s day-to-day calendar and shifting schedule

Coordinating domestic and international travel arrangements for owner and creating related detailed travel itineraries. Must have in-depth experience working with high-end travel vendors and managing multiple complex and changing itineraries.

Planning and scheduling meetings both internally and externally

Generating expense reports for owner and working with the gallery bookkeeper and managing personal insurance policies.  

Coordinating with household staff

Making purchases on owner’s behalf

Planning events year-round

Drafting correspondence on owner’s behalf 

Other duties as assigned

Requirements:

Bachelor's degree preferred

3-8 years of administrative or personal assistant experience*

This position is a full-time position, 5 days per week. Flexibility for remote and in-person work. 

Must be available to work Saturdays, in-person 

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)

Proficiency with Adobe Photoshop highly preferred

Strong written and oral communication skills with high attention to detail 

Must be organized and have the ability to multitask under pressure

Must be resourceful, tenacious and a quick learner

Must be cost conscious, savvy with the ability to negotiate

Must be discreet, professional and feel comfortable working with high-level clientele

Confidentiality is of utmost importance 

Knowledge of the art and production worlds preferred

Final candidate will be subjected to background checks and a non-disclosure agreement must be signed upon hire. 

* The best candidate for this position may have anywhere between 3 to 8 years of experience. If the majority of this job description describes you, please apply.

Position Type:

Full-time, remote and in-person

Application URL: 

https://www.nyfa.org/view-job/?id=cac5c53c-7866-42dd-9feb-d39fa1659f0d