EXECUTIVE ASSISTANT

9 Story Media Group

Responsibilities:

• Manage calendars – serving as the point of contact for scheduling and coordinating all internal (9 Story Media Group) and external (broadcaster/network/client) meetings. 
  
• Prioritize deadlines, preparing all relevant materials for review, as well as carving out appropriate time in daily schedule for Execs to complete tasks across multiple projects and teams 
  
• Keep all essential digital documents and assets organized and readily accessible 
  
• Communicate feedback needed from Execs in a clear and timely manner to ensure projects stay on track and all parties are up to date and informed as needed. 
  
• Help prep and coordinate materials for presentations, speaking engagements and press opportunities 
  
• Book and coordinate Execs’ travel 
  
• Generate expense reports related to travel, meals and miscellaneous expenses 
  
• Provide daily general assistance to Execs as-needed, including ordering lunch, running errands, etc. 
  
• Perform with other office staff everyday office tasks such as answering phones, greeting visitors, ordering and stocking supplies, arranging catering and helping plan company events
  

Candidate Requirements:

The ideal applicant is a flexible thinker who’s able to anticipate needs and prioritize tasks as they arise within a fast-paced schedule and has a minimum of 1-year of previous office experience with a desire to work in children’s media production. As we have multiple projects in development and production at a time, the ability to multi-task across several concurrent deadlines and different production teams is essential in this role.