Operations & Administration Associate

American Documentary, Inc. | POV

Reports to: Director of Finance & Operations

Job Description:

Administration & Finance

• Provide essential, timely support on data entry, bookkeeping, and filing.

• Responsible for handling front office reception duties.

• Manage Executive Director’s appointments, calendar, travel, and expense reports.

• Other duties as assigned.

Operations and Human Resources

• Provide general office support including mail, maintenance, and upkeep.

• Manage office supplies and all Organizational Calendars.

• With Operations leadership, determine and execute strategy for theatre and edit suite rental/events (including logistics, marketing, and filmmaker and community relations) and, including calendar and rental fee management.

• Work with Director of Finance & Operations to provide event support (planning, execution, and conclusion) including, but not limited to, yearly Launch party, Gala, EdComm, and in-office meetings.

• Work with Director of Finance on Human Resources administration, including onboarding and logistics.

• Other duties as assigned.

Development Support

• Provide support for time-sensitive fundraising and stewardship activities, such as researching prospects, coordinating deliverables and executing regular communication (recognition letters, receipts and campaign materials)

• Maintain all donor and funder records (paper files, server, FileMaker database) and work closely with Director of Finance and Operations to reconcile monthly donations

• Other duties as assigned.

Qualifications

• Tech savvy and proficient in MS Office, including Word and Excel, Asana, and Google suite applications. Lover of spreadsheets and checklists is a plus!

• Excellent organizational skills, priority setting, and unyielding attention to detail.

• Strong written, verbal and interpersonal communication skills.

• Must be able to work flexibly against tight timelines, operate with a sense of urgency, and perform under pressure, especially in peak periods of the year.

• Confident, out-going personality with an infectious can-do attitude is preferred!

• Prior knowledge of bookkeeping basics preferred, but not required.

• Personal qualities of integrity, credibility, and dedication to the mission of AMDOC.

To Apply: Please submit your cover letter, with salary requirements, and resume to posting@pov.org. Please indicate “Operations & Administration Associate” in the subject line. Incomplete applications will not be accepted. No phone calls, please. We regret that due to the large number of applications we receive, we can only respond personally to the applicants who best meet our needs for this position.

American Documentary, Inc. is an equal opportunity employer.